Programme countries are the countries which can fully take part in all the actions of the Erasmus+ programme and are involved in co-financing of the programme.

The following countries take part in the Erasmus+ programme:

  • EU Member States,
  • third countries associated to the programme: Iceland, Liechtenstein, Norway, Turkey, Serbia, North Macedonia.

Under the KA131 project it is also possible to do mobility in other countries, defined as the third countires not associated to the programme, which were grouped by European Commission into regions 1-14. 

Mobilities to the third countries not associated to the programme are implemented only to the institutions defined as strategic for the development of TUL international cooperation and with which Lodz University of Technology has signed an inter-interinstitutional agreement.

  1. Mobility for teaching purposes;
  2. Mobility for training purposes;
  3. Mobility to take part in BIP (Blended Intensive Programme).

1. Staff Mobility for Teaching:

  • Academic staff of Lodz University of Technology, employed under an employment contract or appointment agreement, who speak a foreign language (used during the mobility abroad) at least at B2 level, may participate in the mobility for teaching purposes.
  • During the mobility, the participant is obliged to conduct a minimum of 8 hours of lectures. If the teaching activity is combined with a training activity during a single period abroad, the minimum number of hours of teaching per week (or any shorter period of stay) is reduced to 4 hours.
  • These mobilities must take place at a university with which Lodz University of Technology has a valid inter-institutional agreement. The chosen university must have a valid Erasmus Card (ECHE), granted by the European Commission, entitling to participate in the programme.
  • An academic teacher is required to deliver a presentation on the educational offer of TUL to students and/or staff at the receiving institution and may be asked by TUL to discuss further possibilities of didactic cooperation with the receiving institution.

2. Staff Mobility for Training:

  • The following groups of staff, employed under an employment contract or appointment agreement, who speak a foreign language (used during the mobility abroad) at least at B2 level, may take part in mobility for training purposes:
  1. non-teaching staff,
  2. academic staff holding functional positions,
  3. members of the Boards of Studies, acting as International Exchange Coordinators and Representatives for International Internships,

Mobilities for training purposes include:

  • Group seminars or workshops to improve skills and enhance professional competences, such as, for example International Staff Training Weeks,
  • Individual trips to a university or a foreign institution to exchange good practices, the so-called: job shadowing visits,
  • Mobilities in order to take part in conferences are excluded.
  • Staff mobility for training can be carried out both at a foreign university and at a non-academic institution (enterprise, organization, etc.) located in one of the coutries eligible for the programme.
  • In case of mobility to a foreign university, it must also have a valid Erasmus Charter for Higher Education (ECHE) granted by the European Commission entitling to participate in the programme.

3. Blended intensive programmes (BIP):

BIP is a short-term intensive training programme that uses innovative learning and teaching methods, combining physical mobility abroad with a compulsory virtual component enabling online teamwork.

Within the framework of the BIP, the participant can carry out mobility for teaching or training purposes. Participation in BIP must contribute to increasing the employee's competences.

Erasmus+ staff mobility must fit in with the internationalisation strategy of TUL outlined in the Erasmus Charter for Higher Education (ECHE) and should be an inspiration to introduce pro-quality changes both in home institution and the receiving university.

  1. TUL staff employed under an employment contract or appointment agreement, who speak a foreign language (used during the mobility abroad) at least at B2 level.
  2. The following groups of employees of Lodz University of Technology may take part in mobility for training purposes:
  • non-teaching staff,
  • academic staff holding functional positions,
  • members of the Boards of Studies, acting as International Exchange Coordinators and Representatives for International Internships.

Funding from the Erasmus+ budget is intended to partially cover the costs of travelling and living abroad.

 

TUL staff qualified for mobility receive EU funding as a contribution towards travel and subsistence costs incurred abroad.​​

Individual support:

  • individual support is funding intended to cover costs directly related to subsistence during the stay abroad;
  • the employee's stay at the host university from the country eligible to the programme must be of minimum 2 days (excluding travel time) and maximum 2 months. In the case of mobility to the third country not associated to the programme, the employee's stay at the host university must be a minimum of 5 days and a maximum of 2 months. In all cases, the minimum number of days must be consecutive.
  • Individual support is granted for a maximum stay of 5 days;
  • the amount of individual support depends on the group of countries to which the host country belongs.
  • participants can also receive individual support from the Erasmus+ programme for 2 travel days (1 day before and 1 day after the mobility period).

Travel support:

  • the amount of the travel grant depends on the means of transport and the distance between the place of departure and the destination and is determined by the European Commission in the Distance Calculator. To calculate the travel grant for a TUL employee, it is assumed that the place of departure is Łódź as this is the city where TUL is located.

"Green Travel" support:

  • "Green Travel" is the travel entirely using low-emissions means of transport, such as train, bus or carpooling; carpooling being understood as car sharing between people travelling for individual purposes on the same route;
  • “Green Travel” does not include travel by plane, ferry, boat or solo car journey.
  • in case of a trip referred to as "Green Travel", the participant is entitled to a higher travel grant and the possibility to receive individual support for more travel days (up to 6 days in total).

The financing regulations

Contact: staffmobility@info.p.lodz.pl


The qualification process for mobilities under the agreement number 2024-1-PL01-KA131-HED-000225568 is carried out according to the following schedule:

Additional call - closed

till 23.01.2026 – submitting applications

26.01.2026 - 30.01.2026 – verification of submitted applications

02.02.2026 - 06.02.2026 – Qualification Committee meetings

by 18.02.2026 – announcement of the results

1st call - closed

03.03.2025 - 28.03.2025 – submitting applications

31.03.2025 - 04.04.2025 – verification of submitted applications

07.04.2025 - 17.04.2025 – Qualification Committee meetings

by 30.04.2025 – announcement of the results

2nd call - closed

05.05.2025 - 30.05.2025 – submitting applications

02.06.2025 - 06.06.2025 – verification of submitted applications

09.06.2025 - 18.06.2025 – Qualification Committee meetings

by 30.06.2025 – announcement of the results

3rd call - closed

06.10.2025 - 31.10.2025 – submitting applications

03.11.2025 - 07.11.2025 – verification of submitted applications

12.11.2025 - 21.11.2025 – Qualification Committee meetings

by 28.11.2025 – announcement of the results

  • The university reserves the right to make changes to the schedule.
  • All staff mobilities under the agreement 2024-1-PL01-KA131-HED-000225568 must be completed by July 15, 2026.
  • The staff member applying for a mobility is obliged to use current templates of documents.
  • The same person can complete a maximum of 2 mobilities for training purposes.

The current rules of qualification and implementation of staff mobility of Lodz University of Technology under Erasmus+ KA131

In order to participate in the qualifications for staff mobility the employee should submit the following documents to the Staff Mobility Division of ICC of TUL:

1. Application form for the chosen type of mobility:

2. A written confirmation of the acceptance of the planned mobility from the selected host institution (e.g. email);

3. Application form for Green Travel Application form for Green Travel grant, if applicable.

In case of a positive decision on qualification, but no later than 3 weeks before the planned mobility, the employee is obliged to sign and submit to Staff Mobility Division of ICC of TUL:

1. Agreement on an individual mobility programme (Erasmus+ Staff Mobility Agreement):

2. Foreign travel request form:

The employee fills in the form online using the SAPort platform and then submits the document with the required acceptances to Staff Mobility Division using EZD system.

What else needs to be done before the planned mobility?:

If you need to book flights or accomodation, please make a purchase only after the above mentioned documents will have been accepted by the supervisors.

Contact: staffmobility@info.p.lodz.pl

What should you pay attention to during your mobility trip?

1. An academic teacher benefiting from an Erasmus+ grant for teaching purposes is required to deliver a presentation on the educational offer of Lodz University of Technology to students and/or staff at the receiving institution and may be asked by TUL to discuss further possibilities of didactic cooperation with the receiving institution.

2. An employee benefiting from the Erasmus+ grant for training purposes may be asked by Lodz University of Technology to discuss further possibilities of cooperation with the receiving institution and deliver a presentation about TUL.

At the end of the mobility, the employee is required to obtain a Confirmation of Stay:

An example of a Confirmation of Stay:

1. A confirmation of stay should be issued on the letterhead paper of the host institution and include information on the achievement of the goals described in the Mobility Agreement.

2. The mobility period included in the confirmation of stay should be consistent with the mobility period stated in the grant agreement.

3. The start date of the mobility period is the first day, and the end date is the last day on which the mobility participant (according to the Mobility Agreement adopted for implementation) must be present at the receiving institution.

4. In case of Staff Mobility for Teaching, the confirmation of stay must additionally contain information about the number of teaching hours conducted at the host university (in accordance with the information contained in the Mobility Agreement).

HOW TO SETTLE THE MOBILITY?

1. Confirmation of Stay:

It should be submitted to the Outgoing Staff Mobility Division (SMK-OUT) within 2 weeks after the end of the mobility.

2. Settlement of the "Green travel" grant:

If the employee received this kind of funding, it is necessary to submit the Statement of the employee on the Green Travel grant upon return to SMK-OUT confirming that the travel was made in accordance with the "Green Travel" rules, together with the tickets for inspection, in case of travel by train or bus.

3. An individual report in the Erasmus+ Beneficiary Module:

The participant will receive an automatically generated request to submit an individual mobility report in the Beneficiary Module system. The report should be completed within a week after receiving this email.

4. Staff mobility participant report for TUL:

The employee should fill in the Participant report and send it to staffmobility@info.p.lodz.pl within a month after the end of the mobility.

Each participant of the mobility is obliged to share examples of good practices with the team members of his/her unit in the field of organisational or educational solutions related to the area within which the mobility took place.

The participant may also be asked to take part in the events promoting mobility at Lodz University of Technology and share the experience gained.


We encourage you to read the TUL staff mobility testimonials, Erasmus+ Programme, project KA131.

1) Kaunas University of Technology in Lithuania - dr inż. Gertruda Gwóźdź-Łukawska, dr Monika Potyrała, Centre of Mathematics and Physics, 

Mobility for teaching combined with a training activity

Foto: Gertruda Gwóźdź-Łukawska, Monika Potyrała

KTU – Kauno technologijos universitetas – is a technical university in Kaunas with over 100 years of history. This thriving institution boasts numerous national and international contacts and, like Lodz University of Technology, is a member of the ECIU.

The faculty buildings astonish with their functional interiors and modern design, offering spaces for individual and team work (Edulab, Library). However, the greatest value of the trip was working with students and exchanging experiences with KTU teachers. It was the diversity of our communication (Russian, English), the diversity of work experience in projects, teaching history and teaching methods used.

The opportunity to participate in the Technorama fair organised by the university cannot be overestimated. Students creating their semester projects have the chance to present their ideas to a wider audience, including people from outside the university. This is both the seed for new start-ups and additional inspiration for the development of the solutions presented.

Visiting KTU and teaching students, including conducting an exam in Programming for Data Processing and Visualisation, is a great opportunity not only to see the level of knowledge of Lithuanian students, but also to talk about Lithuania and Poland and encourage them to visit our country. But when you go to Lithuania, you don't feel like you're leaving your homeland, after all, you can say ‘Lithuania, my homeland...’ quoting Adam Mickiewicz.😊

Moreover, Lithuanian people are well-known for their hospitality, which is good for your physical and mental wellbeing. Friends from KTU are happy to share not only their achievements and thoughts – e.g. ‘How to interest Generation Z?’, but also the delicious taste of kvass and the beautiful views admired after class.

2) Universitat Politècnica de València, Spain - mgr Katarzyna Ochnio, mgr Gabriela Dróbkowska, Faculty of Biotechnology and Food Sciences,

Mobility for training

                                                            Foto: Katarzyna Ochnio

Thanks to the possibilities provided by the Erasmus+ programme for administrative staff, together with a colleague from the Faculty of Biotechnology and Food Sciences we had the opportunity to take part in a five-day language course entitled ‘STP Language and IT Trainings for University Staff’ at Universitat Politècnica de València.

The English language course was perfectly planned, organized and conducted.The hosts shared their knowledge, provided help and support. On the first day we got a lot of information about the Spanish higher education system. People from different countries including Czech Republic, Sweden, Germany and  Lithuania participated in training sessions, which took place every day in the groups of 16.

We encourage the administrative staff to submit applications within Erasmus+ in order to increase professional qualifications, develop soft skills and improve language  competencies. This kind of training is a perfect opportunity for growth and making numerous professional contacts.

3) University of Luxembourg - dr inż Leszek Czechowski, Faculty of Mechanical Engineering, Lodz University of Technology,

Mobility for training

                                                                Foto: Leszek Czechowski

The training trip within Erasmus+  to University of Luxembourg, the Faculty of Science, Technology and Medicine (FSTM)   allowed to broaden the knowledge in the field of printing techniques, make contacts and establish cooperation between research units. The University of Luxembourg was founded in 2003 and then employed 268 professors, 1061 academic staff, including 579  doctoral candidates,  and 482 PhD employees. Studies are conducted in three languages: English, French and German. The University reunites many cultures  from different parts of the world because students studying there and academic staff are from 129 and 94 countries respectively.

My first stage of training was based on acquiring the knowledge  in the field of files preparation,  control and support of 3D metal and plastic printers. The next steps involved teamwork activities, which led to creation of  a printing  filament from  biodegradable PLA dedicated for printing (either pure or with addition of graphene nanopowder). The appropriate preparation of PLA  foundation with graphene nanofillers with a specified weight fraction and the right choice of  extruding parameters with  a purpose of filament  creation with addition of graphene in academic conditions was a challenge. Basic knowledge obtained during the training  was the  foundation for completing more advanced tasks, which I had to manage, such as  defining print trajectory and initial parameters, the proper choice of parameters for print and printing samples with nanofillers.

The training and joint work conducted in an international team helped to gain experience and positive feelings, which in the future will certainly be an incentive for starting new  directions of  research  and maintaining cooperation between the units. On the other hand, I could personally observe the ways and methodology of conducting lectures and laboratory classes.

To sum up, the training trip I made within Erasmus+ not only contributed to increasing my competencies but also provided  many unforgettable moments.

4) Université de Caen-Normandie (UNICAEN), France - mgr Paulina Danieluk, International Cooperation Centre,

Mobility for training

foto: arch. Pauliny Danieluk

A trip to Normandy was a fulfillment of my dreams. Thanks to the Erasmus + program, I had the opportunity to represent Lodz University of Technology during the 1st International Staff Week in Caen entitled “Understanding International Attractivity”. The aim of the staff week was to integrate participants from different parts of the world and familiarize them with the topic of interculturality.

I decided to choose the staff week from among numerous offers available at the IMOTION website. The training was organized by Universite de Caen Normandié (UNICAEN) for administrative staff and it was related to internationalization. I work in the International Cooperation Center of Lodz University of Technology (TUL) and I deal with the visits of foreign guests and delegations. Having the opportunity of using funds within the Erasmus + program I wanted to expand my knowledge and competences. In addition, I have always wanted to visit Normandy and learn about its beauty, culture and historical heritage.

The University of Caen is the third, after Oxford and Cambridge, university founded by the English. It was founded in 1432 by King Henry VI Lancaster to educate the future English elite to manage the territories in France. The painful memories of the Second World War, as well as the literal rise of the university from the ashes, became the basis for the adoption of the Phoenix as a symbol of the University. The sculpture by Louis Leygue, representing a mythical bird, is located at the entrance to the University.

The staff week was focused on: Understanding international attractivity.

There were four different workshops during the week: Defining attractivity: academic, cultural, etc. Intercultural: an attractivity asset. International communication and visibility of institutions. Supporting international students. Additional area that I was interested in was the staff mobility. I had the opportunity to talk with representatives of various universities about the procedures concerning staff mobility at their institutions that could be implemented at our university.

Aside from the workshops, there were also sessions of presentations of each participant's institution. I began my presentation about TUL with a few words in French, to honour my hosts, and then I switched to English which was the language to be employed during the staff week. In my speech, I highlighted our university's successes related to the implementation of internationalization strategy, expressed by the presence in the prestigious Times Higher Education University Rankings and the accreditation of EAQUALS for the Language Center of the University of Lodz. The organizers were interested in the cooperation with Lodz University of Technology with regard to science and research and in particular in the field of molecular and nuclear physics. Not without reason, because in 2016 Lodz University of Technology signed a cooperation agreement with the European Organization for Nuclear Research CERN. They were also interested in cooperation in the field of summer schools concerning French language courses. This exchange of students takes place between UNICAEN and the University of Warsaw.

During my mobility adventure I met a lot of interesting people doing a job similar to mine at international cooperation offices. I learned procedures and systems to handle mobility. In social media, I established contacts with representatives of a number of universities: the University of Zurich, Polytechnic University of Catalonia, Uniwersytet w Würzburgu, Universidade NOVA de Lisboa , Universidad Autónoma de Madrid (UAM), Georg-August-Universität Göttingen.

Staff Week at Cean was exceptional not only for me as I heard similar opinions from other participants. The most important effect for me is the personal experience of the entire mobility process. As an employee of the Staff Mobility Division of International Cooperation Centre at TUL, I have significantly expanded my knowledge and can now help other employees.

The training was perfectly planned and organized. An additional attraction was an excursion to the world-famous Mont Saint-Michel - a rocky island in a bay connected to the mainland France with a 1,800 m long causeway.

I sincerely hope that my mobility experience will inspire other employees of TUL, which will in turn result in more applications submitted for staff trips abroad.