Before the mobility

Recruitment

How to prepare for recruitment? Some good tips:

Check the recruitment schedule

In the recruitment system MOBITUL https://apps.cwm.p.lodz.pl/ agreements of all faculties are available.

Find information about current study programmes on the website of a foreign university.

Contact the International Exchange Coordinator

Contact the International Exchange Coordinator in TUL to obtain information about the learning outcomes necessary to obtain at your field of study while studying at a foreign university.

You should determine with the International Exchange Coordinator whether you will achieve the desired learning outcomes at the university you want to choose during the recruitment process.

Application

What should I do after I qualify for Erasmus+ studies?

1. Read about the application procedure at a foreign university

Check: strict deadlines, online application, additional documents.

2. Fill in the application documents

Student application for permission to travel abroad or a Doctoral student application for permission to travel abroad; to be signed by the Vice-Dean. Attention: it is a TUL document. Please prepare it when you are back to the classes. Do not send it to a foreign university.
Transcript of Records (or Diploma Supplement of the 1st cycle of studies) - please ask your Dean's Office to send it to you by e-mail. IFE students receive this document from the Student Mobility Division (International Cooperation Centre).
Online Learning Agreement (OLA) on the platform https://learning-agreement.eu/, fill in the name of your International Exchange Coordinator and obtain signatures of International Exchange Coordinator and Vice-Dean for Student Affairs

You can check the field of education code ISCED codes for disciplines .

Before leaving, prepare and print only the "Before the mobility" section". Consult its content with the International Exchange Coordinator at TUL. In case of changes to the program during your stay at a foreign university, please use the "During the mobility" section - fill in the document after consultation with the International Exchange Coordinator and send it to TUL for approval during the first weeks of the mobility.

3. Get signatures (send the scan of a document prepared by you with your signature by email directly to these responsible persons)

the International Exchange Coordinator (to get approval of your LAS)
the Vice-Dean for Student Affairs (on the LAS also)

4. Submit documents (by e-mail)

submit application documents to the Dean's Office (not applicable to IFE students);
submit application documents to the Student Mobility Division (erasmus@info.p.lodz.pl) before deadlines at a foreign university! (required from all students)
The documents must be sent electronically by students directly to the foreign university (by e-mail) or uploaded by students at the foreign university on-line applications (if available). If it is required to send any documents by regular post, they will be sent by TUL office. If the foreign university requires any additional documents, students are obliged to send them together with their application.

5. Stay in touch with the Host University - check your e-mail frequently, as you may be asked to correct some documents or update some information.

If you face any delays in getting the documents signed at TUL and it may cause missing the deadline - please inform the foreign university about it and send the necessary documents as soon as possible.

Please remember that you are officially accepted for your mobility after the positive verification of your application by the foreign university. You should receive the Letter of acceptance or other confirmation of your successful application by e-mail.

6. Read the documents

7. Sign the Erasmus + agreement

The agreement will be issued after the submission of the Letter of acceptance with specific dates of stay from the foreign university to the Student Mobility Division, e.g. a copy / scan of the Letter of acceptance or an e-mail from the foreign university to erasmus@info.p.lodz.pl.
PLEASE NOTE! If the duration of your mobility as stated on the Confirmation of Stay is shorter than that specified in the financial agreement (more than 5 days), the scholarship will be recalculated according to the dates on this document and reduced accordingly (the amount will be deducted from the remaining 20% of the unpaid grant). In cases of significant shortening of the stay, it may be necessary to return part of the grant received.

8. Enter the following data at MOBITUL system:

EHIC card number; EHIC card copy;
accident and civil liability insurance policy numbers;
bank account number in EUR !

9. Additional information

We suggest to register on the Odysseus website run by the Ministry of Foreign Affairs (obligatory for Polish citizens)
Check the rules of legalizing your stay.

10. If you are a student with "fewer opportunities", you have the right to receive an additional amount of support

if you are entitled to social grant at TUL, submit the decision to Student Mobility Division no later than signing the financial agreement for mobility;
if you are a student with disability, submit the certificate to Student Mobility Division urgently. You can also apply for additional financial support by filling in the application and submitting it at least 6 weeks before your departure

11. Financement of travel costs:

- A travel lump sum is granted, depending on the distance of the mobility from the PL and the mode of travel (green travel or standard)
- Standard travel: 2 days

Support for travel by low carbon means of transport, Green Travel (the Appendix 2 has to be submitted in original document to the office):
- Recommended Green Travel for distances up to 500 km
- Increased lump sum for Green Travel (bus, train, carpooling)
- Participants can receive additional funding for max. 6 days of travel

Detailed information can be found in the document:

Rules for mobility of students of TUL to study abroad under the Erasmus programme (ERASMUS PROJECT 2024) valid from spring semester 2024/25

Appendix 1_Grant rates_2024

Appendix 2_application Green Travel_2024

Appendix 3_statement Green Travel_2024

Appendix 5_foreign language grade converter_2024

Appendix 6_additional achievements_2024

Rules for mobility of students of TUL to study abroad under the Erasmus programme (ERASMUS PROJECT 2023) valid from spring semester 2023/24

Appendix 1_Grant rates

Appendix 2_application Green Travel

Appendix 3_statement Green Travel

Appendix 5_foreign language grade converter